Keystone PropFlow

Residential property ops

The keystone for your property flow.

Staff software for small PM teams: portfolio, leases, rent, maintenance, and reports in one system of record—fresh every time you open it.

Roles
4
Modules
6
Portals
Staff only
Ops dashboard
Live on load

Occupied

68%

Open AR

$1,200

WO open

2

Leases ending

1

Today's flow

UTC calendar day

  • 1Generate July rent for active leases
  • 2Assign HVAC work order — Oak B
  • 3Review AR aging · 30+ bucket

How it flows

One path from doors to dollars to done work.

Each module feeds the next. No more hunting across email, sheets, and sticky notes for the same address.

  1. 01

    Portfolio

    Properties & units

  2. 02

    People

    Owners & tenants

  3. 03

    Leases

    Occupancy rules

  4. 04

    Rent

    Charges & payments

  5. 05

    Maintenance

    Work orders

  6. 06

    Reports

    CSV & charts

Capabilities

Built for the work your team already does.

Role-based access is enforced on the server. What staff can read or write follows their role—not just the menu.

Portfolio that stays true

Properties, units, and occupancy derived from real lease status—not a spreadsheet you hope is current.

Rent without the scavenger hunt

Generate monthly rent, record payments with oldest-due allocation, and see delinquency aging in one place.

Maintenance that staff actually use

Vendors, work orders, priorities, and status transitions with the right write access for each role.

Reports on demand

Occupancy, rent roll, AR aging, cash collected, and work-order metrics—filter, chart, and export CSV.

Built for a real PM desk—not a free-for-all.

Exactly one role per staff user. No tenant or owner logins in this product—staff ops first, with clear seams for what comes next.

Admin

Full control, including staff

Manager

Day-to-day portfolio & leases

Accountant

Money & reports visibility

Maintenance

Work orders & vendors

Ready to run the portfolio?

Sign in with your staff account. Your dashboard, money board, and maintenance queue are one click away.

Staff sign in